Dispatch Order Maintenance - Order Tab

The Dispatch Order Maintenance window provides complete detail about every order in the system. Most orders will be entered through this window. This window works like many others in the TotalFleet system. It is divided into 4 tabs. Outside of the tab, there are 8 fields and up to 3 buttons. These fields provide important information like Customer Code, Caller name and number, Order Type, reference, charge to, steamship and container (if intermodal).

To view a different tab, click on the tab you want to view.

The Order Tab holds the bulk of the order information. This tab holds both the pickup and deliver addresses, contacts, special instructions, Ready, pickup and deliver by times, charges, Description and marks and dispatch instructions.

Data Fields
Pickup Box: The pickup box contains the complete Pickup address and other pertinent information. The first line is the company name, the second line is the contact name. The contact phone number is to the right. The next line is the street number and street name and room number. The next line is the city name, state, and zip code. The last box is the Special Pickup Instructions.

Deliver to Box: The deliver to box contains the deliver to address just like the pick by box.

Ready: This is the date and time the order will be ready.

Pick By: This is the date and time the order must be picked up by.

Deliver: This is the date and time the order is to be delivered.

Restrictions: This field holds any special restrictions.

Charges Box: This box holds the charges. You can have up to 10 charges in this box. The first column contains the 2 character rate code. The second column contains needed information (weight for an extra weight charge). The third column gives the total for the rate code.

Print BOL: If this is checked when the mass BOL print is run this Order will print.

Total Box: This box contains the current total of all charges.

Dispatch Message: This is any special dispatch instructions.

Description and Marks: This field is 250 characters long and contains the Description or any marks.

Special Features
There are many special features built into the Dispatch Order Maintenance window. You will notice above each of the address boxes there are from 2 to 3 small buttons. The light blue (Cyan) button places the current customer address into the address box. The dark blue button places your company into the address box.

There is also a red button that appears when you select an address from the pull down list of addresses. The red button will take you to a saved address edit window. This will allow you to edit the saved address.

You can use the right mouse button in the Description and Marks field. You can select pre-defined description and marks.

The Dispatch Order Maintenance window has a status bar and a toolbar. Both follow the same format as the other windows. The status bar contains status for insert, num lock, caps lock, time, and date.

Toolbar Layout

All toolbars throughout TotalFleet windows are similar. Not all options on a toolbar are valid for each window

The first group of buttons on a toolbar are the exit window buttons OK and Cancel . OK saves current work before exiting a window if user is in New or Change mode. Cancel will discard any changes made while in Change or New mode before exiting window.

The next group of buttons set screen mode. One of the three screen mode buttons will be pressed indicating current mode. To change a mode, click on the mode button you want active.

The next group of buttons are record movement keys. There are either two or three buttons in this group, depending on current mode. When in View mode, a Previous and Next button appear. These buttons are used to navigate through records. While in New or Change mode, the toolbar displays a Save button. Clicking the Save button will save changes and return you to the View mode. The third button is Search .

The next group of buttons are the Reports and Print keys. The Reports button activates a list of the current window's available reports. The Print button prints the current record on the default printer.

The last group of buttons are used for on-line help. The CHELP button is used to get context sensitive help. To use CHELP , click on the button (the cursor will change to an arrow with a question mark), then click on the item for which you want help. The HELP button will activate the help file.

An optional group of buttons are available for sending and receiving E-mail. The toolbar may be modified to include these buttons.

An additional feature available with the toolbar is demonstrated in this screen capture. You will notice a small box that says "Enter Into View Mode". When the cursor is idle on top of a button in the toolbar, small help boxes will appear.